Pre-Production Paperwork

The pre-production paperwork are the agreements and legal requirements that are required to be complete in order to proceed with the final production. This allows for the production to be completely legitimate and professional so that everything can swiftly progress. All the pre-production paperworks involve:

• Client Release Form
• Location Release Form
• Location Recce Form
• Risk/Hazard Assessments
• Production Schedule

It is important to create all the necessary pre-production paperwork so that the production is efficient and successful. It will avoid any inconvenience and trouble with filming in a public place and involving other people. The pre-production paperwork will benefit me through becoming prepared for the final stages of production. I will also be fulfilling a legal requirement if anyone was concerned with the production stage. I have handed out the correct paperwork to whoever it concerns and relates to and have received signed approvals. 

Client Release Form

The client release form was created to aid me when recruiting my actors that will help me in my production. This form involves the agreements made between myself and the actor. The actor has given their consent to participate in my production and helps me to make them aware of what is expected. It explains to them what the production is being used for and where it will be published. Everyone that is involved in the cast will receive this form and sign the terms and conditions in order to begin filming. An example of one of the client release forms can be seen through my main characters'.

Location Release Form

The location release form allows me to gain the consent of the authorities location. I have asked for their permission and discussed the terms and conditions included in my production. This form/document is essential to the pre-production planning as it makes my production stage valid and approved. Those who are the owners of the locations such as the Head of the Sports Department will receive this form and sign after understanding all the terms and conditions. The head of Sports Department has signed the form and allowed me to proceed with my production:

Location Recce Form

A location recce form is a paperwork, which underlines and pinpoints the location where I plan to shoot my advertisements. It is a vital part of the planning process as it enables me to assess the location and determine its suitability for the recording of my advertisements, in order for it be of a high standard.

Risk/Hazard Assessment

A risk assessment is a systematic process of evaluating the potential risk that may occur during an activity or production. For the production of my advertisements, it is important that I construct a risk assessment for the planning process as they create awareness of hazards and risks. Risk assessments are vital for the health and safety of the actors and other participants during the shooting of the production. 

Production Schedule

The production schedule allows me to to keep track of what is required in the production process. It serves as a timetable for myself as well as my crew and actors where outlines the times, dates of the filming with all the required equipment and actors. Through this form, I am able to be more organised and aware of everything that needs to be complete. My production schedule can be seen:

There are several advantages of creating the pre-production paperwork and those include:

- Gaining legitimacy for my production 
- Ensures that everything is in place
- Confides with legal requirements
- Increases awareness of risks/hazards
- Insight to real life production in industry.

In conclusion, I believe that completing the pre-production paperwork has been highly beneficial for me. This is due to the fact that I was able to evaluate all the possible risks and make everyone else aware of them. I was also able to achieve legal security with all my crew and actors through the client release form and received assurances through the location release form.